IRRTebminutes011514
IRRT Executive Board Minutes January 15, 2014
Attending: Carol Kem, Loriene Roy, Jamie Luedtke, Delin Guerra, Robin Kear
Minutes of December 18, 2013 meeting: Approved and posted
Officer reports:
Chair: (see old business)
Chair elect: Working on committee appointments. Everyone that has volunteered has been offered an appointment. About half have been accepted. She is still looking for Co-Chairs for a couple of committees for 2015-2016.
Secretary/treasurer: Delin and Beth are getting together sometime at ALA to prepare a budget review at the EB meeting Sunday.
Members at large:
Past chair: She will be available for Skype conferencing at ALA.
Councilor: Update on hot topics at mid-winter (Daniel)
IRRT office report: Delin spoke with the appropriate people and was told that we are next in line for the creation of the round table membership brochures.
Standing committee reports:
Ad Hoc committee reports:
Endowment committee (Luedtke) Jeanette will be speaking at the reception. Endowment Committee is sending out letters to potential donors. Carol suggested having a simple handout about the endowment. Loriene suggested a basket present at the reception.
Old Business:
Reception/welcome at mid-winter: discussion and update
• Time 2:30 – 3:30 PM
• Location: ALA President’s Suite, Marriott Hotel
• Budget: ALA president will assist in cost ($500)
• Invitation and guest list (Kem, Luedtke, Guerra) In addition to international guests-- includes ALA Executive Board, endowment trustees, Michael Dowling and Chair of IRC, finance office staff who work with the endowments as well as IRRT committee chairs and through them, committee members. Delin is expecting 96 international attendees to Midwinter. About 250 invitations total.
• Structure of event: A greeting from Carol and Robin, ALA leaders may drop by, mix and mingle.
• We will pay for additional cost over $500. Internal transfer.
New business:
• Bylaws and Policy Manual revision: Carol will be setting up an ad-hoc committee to do preliminary work before it is sent to Publications.
• Agenda items for board meeting at mid-winter. Carol will be sending out a draft agenda.
• Committee coverage at Saturday meeting if chairs unable to attend. Executive Board members will be floating to provide necessary leadership.
Announcements, updates, comments, general discussion:
December issue of International Leads posted. Meeting adjourned at 1:05
Addendum from John Hickok:
- RECEPTION COMMITTEE: one of the co-chairs, Jiangping Chen, has asked to step-down as Co-chair, due to increased workplace obligations. Carol knows this, now, too, as Jiangping emailed her. I am in communication with the other Co-chair, Loida Garcia-Febo, if she is willing to continue as sole Chair, or ask one of her committee members to step-up to the co-chair spot. She will be at Midwinter to lead the committee. Regarding their efforts, the committee has been emailing each other regarding venue locations. They have a hotel roster/map they have been reviewing, of possibilities. I have been working with them on the criteria we are seeking in a venue: close location, affordable price, alcohol friendly, and noteworthy setting.
- ORIENTATION COMMITTEE: I have been in communication with them, and the two co-chairs, Xiaoli Li and Angelique Simmons, have been explaining/preparing all their tasks. They have identified various Las Vegas librarians to contact as the program speaker (including the UNLV director, as Carol suggested). Xiaoli will not be able to attend Midwinter, but Angelique will be there to lead the committee.
