IRRTebminutes042314

IRRT Executive Board Meeting

April 23, 2014 Minutes

Call to order 12:02 pm Agenda approved Approval of minutes of March 12, 2014 meeting: Minutes approved by consensus.

Attending: Robin Kear, Carol Kem, Paul Hover, Delin Guerra, John Hickok, Jamie Luedtke, Loriene Roy, Beth Cramer

Officer reports:

Chair: Asked the EB if they had any suggestions for council member nominations. If yes, send them to IRRT Chair. (See additional items below)

Chair elect: (see items below)

Secretary/treasurer: Budget presented

Members at large: (John Hickok, see below) (Paul Hover, see below)

Past chair: None

IOC/IRRT office report: (Guerra) Traveling to the Mexican Library Conference.

Standing committees:

• Recommendations for replacement for Pre-Conference co-chair: Carol forwarded one suggestion to Robin.

• Reception Committee: John presented Loida’s slideshow of three options for the international reception. We ranked our preference: (1) UNLV Barrick Museum; (2) Las Vegas Country Club, (3) Las Vegas Natural History Museum.

Ad Hoc committee reports:

• Endowment committee: More updates soon. Sha-Li Zhang donated her $1000 award for winning the Humphry Award to the Endowment Committee.

Task force reports:

Liaison/representative task force:

• John and Paul presented a document listing the liaisons and representatives. We made decisions related to the remaining undiscussed liaison roles. Spreadsheet will be revised.

• Loriene is going to contact the listed liaison to the AASL to ask if he is a current liaison.

• Robin is going to contact the listed liaisons to LITA IRC and Freedom to Read to ask if they are current liaisons.

• In the future, IRRT EB will determine if connection is based on office or committee chairmanship and if it is formal or informal.

• At our next meeting, we will discuss contacting proposed units to see if they want to enter into a liaison relationship; what will be the nature of the liaison relationship (formal or informal, mutual)?

• And outstanding questions include: When will our liaisons report to IRRT? Will liaisons from other units to IRRT be invited to attend the board meeting at mid-winter and/or annual?

Old Business:

• New membership brochure: Discussion of the brochure draft. New Business:

• IRRT annual meeting in Las Vegas: As Loriene remembers, the member meeting was quick and informal. Chair welcomes audience, announces that this is a meeting, and goes directly into the program. Carol suggests we make a brief print report with membership, budget, etc. available to the audience. Beth and Carol will put this together. Announcements, updates, comments, general discussion:

• Meetings scheduled for May 21 and June 18

• Beth made a call for articles for the June issue of International Leads

• Paul may Skype into the IRRT EB meeting at Annual

Meeting adjourned: 1:21 pm