IRRTebminutes121813

                     IRRT Executive Board
                          Minutes
                        December 18, 2013

Present: Carol Kem, Paul Hover, Jamie Luedtke, Daniel Berdaner, Loriene Roy, Min Chou, John Hickok, Robin Kear

Approval of minutes of September 25, 2013 meeting: With the addition of Paul Coleman as a volunteer to the reception committee. Approved by consensus.

Compilation of minutes for November 13, 2013 meeting: Approved by consensus. These will be reformatted by Beth.

Officer reports:

Chair: (See Standing Committee reports below)

Chair elect: Back to work. Going to finish the nominations and send them out by the end of the week.

Secretary/treasurer: Budget update: Beth did receive a budget from Delin and Michael. Beth and Delin are getting together in January so Beth can learn how to read the budget report. Members at large: John Hickok has been in touch with the Reception Committee. They are in the process of finding a location for the Annual Conference. Paul Hover: Nothing to report at this time.

Past chair: (See Standing Committee reports below)

Councilor: Budget situation is going to be a hot topic at ALA Midwinter.

IRRT office report: Guadalajara book fair (Delin and Daniel): Great book fair. Around 115 US librarians in attendance. 300 books donated by US librarians.

Standing committee reports:

Nominating Committee slate (Chou): Presented the slate of nominations for this Spring. Nominees: Chair: John Hickok and Ravil Veli; Member at Large: Martha Parker, Loida Garcia-Febo; Councilor: Haipeng Li and Martin Garnar. Delin will be in contact with the nominees to get biographical information for the ballot.

Pre-Conference Committee--update on topic (Kear): The topic is Training the Trainer. A call for presentations has been posted to various sites. Deadline is January 30, 2014.

Chair’s Program Committee--update on topic (Kem): Not ready to be released. They are working with a topic about schools connecting with one another through technology.

Publications Committee: International Leads next issue (Cramer): Kevin Murphy currently working on formatting the December issue. Sent to the ALA office after break had begun, hopefully will be out first week of January.

Ad Hoc committee reports:

Endowment committee (Luedtke): The Board agreed with the suggestion that a proposal process be developed.

Task force reports: Liaison/representative task force. Discussion of proposed revisions (Hickok and Hover): • Representative/liaison assignments: working to clean up the liaison sheet. The spreadsheet will be revisited at our next meeting. Agreement that we should be represented at the Planning and Budget Committee (Cramer) and ALA Poster Sessions. EB members will be investigating other committees for elimination/retention.

China initiative task force updates (Paul, John and Daniel): Task Force is in holding mode right now.

Old Business:

• Reception/welcome at mid-winter (Carol Kem) Time 2:30 – 3:30 PM on January 24. Location: ALA President’s Suite, Marriott Hotel Budget: ALA president will assist in cost, Carol is going to request $500 Kem has food costs from Marriott to share. (Could cost $700-$800 total) Invitations will be sent to international visitors (Delin will supply a list) and current and prospective

       donors to endowment (endowment committee will generate a list), among others. Delin, Jamie, and Carol will 
       work out an invitation list.

New business: None

Announcements, updates, comments, general discussion:

(1) (Kem) Plans to review and revise Roundtable Bylaws.

(2) (Kem) Schedule meeting for January 2014. Carol will send out some dates.

(3) (Hickok) ADDITIONAL PUBLICIZING OF THE PHILIPPINE LIBRARY LOSS

(4) (Hickok) A PERSONAL REQUEST: FINDING EXAMPLES OF LIBRARY OUTREACH TO ASIAN ETHNIC COMMUNITIES

Adjournment