Difference between revisions of "IRRTebminutes022614"

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(Created page with " '''IRRT Executive Board Meeting''' '''February 26, 2014''' '''Minutes''' '''P...")
 
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                          '''IRRT Executive Board Meeting'''
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                        IRRT Executive Board Meeting
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                                '''February 26, 2014'''
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March 12, 2014
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                                      '''Minutes'''
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Minutes
  
  
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'''Present:''' Paul Hover, Beth Cramer, Carol Kem, Jamie Luedtke, Loriene Roy, Delin Guerra, Joan Weeks, Robin Kear, John Hickcok
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Call to order
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Attending (Carol Ritzen, John Hickok, Robin Kear, Loriene Roy, Jamie Luedtke
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'''Call to order:'''  12:04 p.m.
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Approval of agenda
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Approval of minutes of February 26, 2014 meeting: Minutes approved (motion: Robin, seconded: John)
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'''Approval of minutes of January 26, 2014 meeting:''' Motion to approve (Kear); seconded (Hover). Minutes approved.
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Officer reports:  
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Chair: none
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'''Officer reports:'''
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Chair elect: none
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Secretary/treasurer:  Unable to attend
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Chair: Working with a scholarship fund at her institution, taking a lot of time. Carol sent the name of Sha Li Zhang to the ALA nominating committee for ALA President.
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Members at large: John: none  Paul: unable to attend
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Past chair: none
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Chair elect: Pre-conference committee—one of the co-chairs of the IRRT Pre-Conference Committee is stepping down and the other co-chair will not be able to attend the pre-conference this year. Suggested that Robin approach a committee member to fill in or ask one of the co-chairs from last year to step in.
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Councilor:  unable to attend
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Secretary/treasurer:  Budget update; also see “New Business” below. Beth Cramer will contact co-chair of the IRRT Visitor’s Center to get his contact information updated and sent to Delin.
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Members at large: (Paul Hover) Poster and Publications Committees are doing well. International Blog—check it out! Adventures in International education. http://blogs.lt.vt.edu/havelanguagewilltravel/  (Hickcok) His two committees going well. Orientation committee on track.
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Past chair:  Nominating Committee and Membership In correspondence with Loriene and are doing what they need to do. Hosting some international guests from Scotland. Loriene will be the new chair of the UT-Austin Library Committee. Planning two trips to Canada soon.
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IOC/IRRT office report:  
 
IOC/IRRT office report:  
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(Guerra) It’s cold. Sha Li Zhang is the 2014 Humphrey Award winner.
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Guerra: Michael in Spain at IFLA meeting
  
 
Standing committee reports:
 
Standing committee reports:
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• Committee reports from mid-winter: Update on those received and posted to date.
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• Slate for spring elections: update on councilor (Kem) Daniel is leaving the U.S. and is resigning as Councilor. Out of our two nominees for the upcoming IRRTballot, the elected will complete Daniel’s term until 2015. We will have to have a new election for 2015-2017. Delin has all of the biographical information for the ballot. Ballot goes out on March 15.
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Awaiting report for the Pre-conference and Papers. For committees not meeting, at least a brief statement should be provided.
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• Update on committee plans for annual conference: Especially Reception, Awards, and Speakers for Pre-Conference, Contributed Papers, and Chair’s Program
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• Committee appointments update (Kear) IRRT has co-chairs for all committees. Terms for chairmanship are on a rotating basis. She also has the membership rosters filled but still adding members as volunteers apply.
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- Pre-conference: Already picked speakers, topics
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- Papers: Already picked speakers
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• Updates on chairs contact information (board liaisons) Need to correct Anthony Elia’s information, and perhaps the Co-Chair of the Papers Committee. Executive Board members should check with their liaison committees; send changes to Weeks and Guerra
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- Chair’s program: Pending
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- Reception: Current location choice (hotel) not good; Carol has queried both (1) Natural History Museum, and (2) UNLV Art Museum.  Carol & John will propose these to Loida, the Reception Committee Chair.
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• Committee reports from Midwinter; Many reports have been posted; Carol is going to bump those committee chairs that have not submitted reports.
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Ad Hoc committee reports:
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• Update on committee plans for annual conference (as needed); Need to make sure people have the deadlines for ALA Annual; Delin is going to re-send to the list.
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Endowment committee
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• Update on fund raising possibilities.
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• Publications/newsletter: The issue will be available for mid-March, Delin will send the link out after the issue is ready (Cramer and Guerra)
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• Donor list (Jamie): new names need to be added to list (2 new; others repeats). Delin will send Jamie the updated list.
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• Recognition of donors:  Donors need receipt recognition (Robin donated; didn’t get any)
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'''Ad Hoc committee reports:'''
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Endowment committee: $400+ on-site donations received at the ALA Midwinter reception. Two additional ideas were suggested for fundraising; an international cookbook and a small silent auction of international items. It is also possible to pull money from the IRRT budget to transfer to the endowment.
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Task force reports:   
 
Task force reports:   
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Liaison/representative task force: more news next month.
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Liaison/representative task force: next steps
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China Initiative task force (No news)
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- Sustainability Ad-hoc committee: Carol will contact them
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- By-laws revision: Carol & Joan will work on this
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- Liaisons: We will resume going down the list and assigning EB members to contact the different ALA entities with whom we want to keep liaison relationships.
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Old Business:
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• Membership brochure: Review current brochure (see membership section on IRRT web page) Loriene will forward the brochure to the committee for any comments.
  
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'''Old Business:'''
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New business:
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• Membership brochure; What is the process? It needs IRRT Executive Board final approval before publication. Needs to be available for ALA Annual 2014. Will continue discussion in March meeting.
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• Discussion of emerging leader sponsorship (review guidelines)
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• Bylaws and Policy Manual revision: Kem, Marilyn Lewis, and Joan Weeks will be working as an ad hoc committee to make suggestions. Will separate out bylaws and then look at the policy manual section.
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'''New business:'''
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• Preparation of proposed budget for next fiscal year (beginning 09/01/14); new projects suggested (1) sponsor emerging leader; (2) fund reception at mid-winter (3) donation to the endowment fund.  Proposed budget is submitted and then reviewed by BARC in April for recommendation to Executive Board for endorsement in April.  Kem thinks IRRT Board should see/discuss/approve proposed budget in advance of the other two entities. IRRT ALA BARC liaison, Mario Gonzalez, is responsible for explaining/supporting our budget proposal to BARC.
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Cramer moved and Hickok seconded the following additions to the Budget: Set aside $500 for the ALA Midwinter get-together (under meals); place $1,000 funds for the Emerging Leaders (under awards). And plan on transferring funds to the endowment—this would have to be done near the end of the fiscal year.
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Announcements, updates, comments, general discussion:
 
Announcements, updates, comments, general discussion:
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• Meeting scheduled for April 23
  
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• Program about the many facets of volunteerism in international sustainable development. Co-sponsored by the Retired Librarian group. Sustainability interest group (Weeks); Meetings scheduled for March 12 and April 23
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Adjournment
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Adjourned at 1:25 p.m.
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Revision as of 06:51, 20 June 2014

                        IRRT Executive Board Meeting

March 12, 2014 Minutes


Call to order Attending (Carol Ritzen, John Hickok, Robin Kear, Loriene Roy, Jamie Luedtke Approval of agenda Approval of minutes of February 26, 2014 meeting: Minutes approved (motion: Robin, seconded: John) Officer reports: Chair: none Chair elect: none Secretary/treasurer: Unable to attend Members at large: John: none Paul: unable to attend Past chair: none Councilor: unable to attend

IOC/IRRT office report: Guerra: Michael in Spain at IFLA meeting

Standing committee reports: • Committee reports from mid-winter: Update on those received and posted to date. Awaiting report for the Pre-conference and Papers. For committees not meeting, at least a brief statement should be provided. • Update on committee plans for annual conference: Especially Reception, Awards, and Speakers for Pre-Conference, Contributed Papers, and Chair’s Program - Pre-conference: Already picked speakers, topics - Papers: Already picked speakers - Chair’s program: Pending - Reception: Current location choice (hotel) not good; Carol has queried both (1) Natural History Museum, and (2) UNLV Art Museum. Carol & John will propose these to Loida, the Reception Committee Chair. - Ad Hoc committee reports: Endowment committee • Update on fund raising possibilities. • Donor list (Jamie): new names need to be added to list (2 new; others repeats). Delin will send Jamie the updated list. • Recognition of donors: Donors need receipt recognition (Robin donated; didn’t get any)

Task force reports: Liaison/representative task force: next steps - Sustainability Ad-hoc committee: Carol will contact them - By-laws revision: Carol & Joan will work on this - Liaisons: We will resume going down the list and assigning EB members to contact the different ALA entities with whom we want to keep liaison relationships. Old Business: • Membership brochure: Review current brochure (see membership section on IRRT web page) Loriene will forward the brochure to the committee for any comments.

New business: • Discussion of emerging leader sponsorship (review guidelines)

Announcements, updates, comments, general discussion: • Meeting scheduled for April 23

Adjournment

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