Orientationannual2014report

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Committee Report Form

Name/email of person submitting this report: Angelique Simmons

Report submission date: July 17, 2014

Name of committee: Orientation/Mentoring

Name/email of committee chair(s): Angelique Simmons – Angelique.simmons@gmail.com

Date of meeting(s): Saturday, June 28, 2014

Members present: Angelique Simmons, Paul Coleman, Peter Bae & Bethany Wilkes

Virtual members: N/A

Members absent: Natasha Dass-Ford, Martha Parker & Weiping Zhang

Visitors present: John Hickok, Delin Guerra

1. Summary of discussion and action; please indicate activities planned for the next 5 months. The Orientation/Mentoring program which was held on Friday, June 27, 2014 was a HUGE success with over 150 international attendees present. Current committee members who were present were: Angelique Simmons, Paul Coleman, Peter Bae and Bethany Wilkes. We had a very engaged audience and the program was very well appreciated by the international attendees. Program Achievements:

a. Having local librarians to present the PPT presentation – this was highly successful as the local librarians were very knowledgeable about the local area.

b. Vendor raffle MC (Angelique Simmons) kept the audience engaged and lively with the vendor raffle drawing and brought up a elementary aged child to assist which helped keep the audience engaged and lively.

c. Extra effort from Paul Coleman, Bethany Wilkes and Peter Bae in acquiring donations from vendors during the last few days before the program was scheduled.

d. An introduction by IRRT President, Dr. Carol Ritzen Kim, was a very nice piece and allowed international attendees to see the significance and importance of what the IRRT committee is about.

e. Having the International Visitor’s Center Chair, Anthony Elia, present to provide a brief overview of the IVC was a great idea.

Program Improvements:

a. Local librarians need to add clearer images and speak more slowly for international attendees.

b. Acquire more sponsors ahead of time and for vendor donations.

c. Have a final grand prize

d. Have name tags for attendees to write their names; ALA badges have names written small which is hard to see.

e. Provide a handout about how to navigate the conference and use the ALA Scheduler.

f. Provide a buddy system for international attendees who can be overwhelmed by the size of the conference.

2. Midwinter Meeting Only: Review current committee roster and list all members who wish to be reappointed for a second two-year term N/A – this is the ALA Annual 2014 report.

3. List names and e-mails of potential new members. None

4. List any members who have indicated interest in serving on another IRRT committee or running for an IRRT office. Angelique Simmons is interested in serving or working the Executive Team after she finishes her term as Co-Chair, 2014-2015.

5. Who would you recommend to serve as chair next year? Indicate if you are interested in serving as chair again. I would recommend that Peter Bae or Paul Coleman serve as Co-Chair with Angelique Simmons for the 2014-2015 year.

6. Please write any other comments about the committee’s members here. Natasha Dass-Ford has stepped down as Chair for 2014-2015 but would like to serve as a member on the committee. Angelique Simmons will serve another year as Chair and one member from the committee will be appointed to serve as Co-Chair with Angelique for the 2014-2015 year.