IRRTebminutes090513

                               IRRT Executive Board
                                     Minutes
                                 September 5, 2013

Attending: Carol Kem, Robin Kear, Beth Cramer, Paul Hover, Jamie Luedtke, Delin Guerra, John Hickok, Daniel Berdaner, Loriene Roy

Agenda

Minutes from EB meeting August 12, 2013: Approved; To be re-sent by email, showing small edits for final approval.

Officer reports

Chair: Sent a welcome message to all committee chairs and cc’d Executive Board liaisons.

Reminded EB to follow up with liaison committee chairs—make sure they contact and receive confirmation from their committee members.

Please review content on the IRRT website, especially the sections for your office and for the committees for which you are the liaison. There are some inconsistencies in headers for example. If we can identify any revisions needed Joan Weeks could have a list to work on as she has time.

Chair elect: Robin added IRRT to the Library 2.013 Conference website as a supporting partner. She is also on the international advisory board for the conference. She was unable to attend the first advisory board meeting in August but will listen to the recording. Robin has not received copies of any applications for the editor of IRRT International Leads.

Secretary/treasurer: No budget until October.

Members at large: (John) Library 2.013 proposal (attached); the board agreed for John to submit it; Robin offered her IRRT PPT for additional ideas, and Beth offered to help with input or presenting; (Paul) no report.

Past chair: Loriene asked where past IRRT minutes for monthly meetings are posted. Turns out the minutes for the conference calls have not been posted but Delin will contact Joan to send Beth the password for the wiki. Beth will post to the wiki.

Loriene reported on questions from the IRRT committees for which she serves as liaison. IRRT Nominating Committee wants to confirm that the Executive Board is looking for IRRT chair-elect, member-at-large, and round table councilor. Carol confirmed that this agrees with the information she provided the Chair of Nominating.

Relevant content including details about the application procedure for the Presidential Citations is already posted on the IRRT website for the Reception Committee to review. The date mentioned in an article in a special edition of American Libraries distributed at IFLA conflicts with what is on the Web. The liaison for the Reception committee might let them know about this discrepancy. There was consensus among the Executive Board that the Reception committee should honor the date in the American Libraries publication. IRRT should also ask Michael Dowling to review future content about IRRT matters in subsequent issues of this special issue of American Libraries, especially since it will also be available online.

Councilor: No report.

IRRT office report:

“Blocked” IRRT committee rosters; a committee chair could not view her roster. All ALA members should be able to log in and see the IRRT committee rosters with contact information. Robin suspects it is a browser or server issue for the specific user with the issue. No other issues have been reported from other members.

Carol and Robin are going to work together to get dual access to appointment database and Robin will start working on gathering names for nominations.

Standing committee reports:

Reception: Delin does not yet know the location of the International reception. Carol will send the name of a “person on the ground” to John Hickok. John noted the Reception Committee has been shown the IRRT webpage with instructions covering administering the Presidential Citation award, but will need additional guidance, since it will be new for them.

Endowment: Jaime Luedtke (Chair, ad hoc Endowment Committee) reported for the Endowment Committee. The committee met last week. This month they will be gathering information (including donor list; restrictions on donations; and confirmation of timeline/deadlines/funding priorities. The Endowment Committee will send out these funding priorities for review, keep in touch with EB through email, and attend monthly IRRT EB meetings.

Task force reports:

Going to discuss the Liaison/Representative Task Force at a future meeting.

China initiative task force: Paul met the task force’s main Chinese liaison, Li Haipeng, while manning the ALA booth at the IFLA WLIC in Singapore. Loriene introduced Sam Boss as a new recruit for the Task Force. Task Force will be meeting with Michael Dowling after he confers with the Library Society of China.

Old Business:

Selection of International Leads editor: Carol will send out the applications today.

Update on progress in producing new membership brochure: Delin reports we’re in the cue.

Program proposal for Library 2.013 (see above and attached).

New business:

Emerging leader project application process and deadline; proposal review: Sister Libraries Committee may submit a proposal. EB will review at a future meeting.

Announcements, updates, comments, general discussion September 9, bundled registration and mid-winter housing opens.

Next board call scheduled for Wednesday, September 25.

Adjourned 2:22 p.m.